Constitution of the Valley Motorcycle Touring Association

Article 1

The club shall be known as the Valley Motorcycle Touring Association

Article 2

Active members shall be any person or spouse who is the registered owner of record of a motorcycle.  Only active members shall be entitled to vote on club affairs.

Article 3

The officers of the club shall be limited to a President, Vice President, Secretary, Treasurer, Road Riding Chairman and Public Relation/ After Market Coordinator; these officers shall constitute the Board of Directors.

Article 4

The duties of the President shall be:

To preside at all meetings of the club.

To have general supervision of the affairs of the club.

To appoint any person or committee not otherwise ordered by the club

To assist all  other officers of the club in their records, correspondence and other duties.

To promote interest on the part of each member in club life and activities

To vote only when necessary to break a tie.

Article 5

The duties of the Vice President shall be:

To perform the duties of the president in his absence.

To serve as Safety Officer.

To perform other duties as the President may direct.

Article 6

The duties of the Secretary shall be:

To record the minutes of special and regular meetings.

To read the minutes of the previous meeting.

To send out notices of regular or special meetings.

To handle all club correspondence.

To Perform such other duties as generally fall to that of an officer.

Article 7

The duties of Treasurer shall be:

To collect dues from all the members.

To collect all the moneys due the club.

To maintain a checking account for the club.

To maintain receipts and/or canceled checks on all club expenditures.

To give a monthly Treasurer’s Report.

Article 8

The duties of the Road Riding Chairman shall be:

To plan all club tours, rides, activities, etc.

To lead or designate a leader for club formation riding or parades.

To arouse interest in activities.

To assist in handling club socials, parties and other functions.

To enforce all rules of group riding.

To select assistants to aid in special tasks.

To review monthly activities.

Article 9

The duties of the Public Relations/ Market Coordinator shall be:

To promote and handle all advertisements pertaining to the club and its advents.

To coordinate with local merchants and city officials in sponsoring selected club events.

To coordinate and arrange for guest speakers to appear at scheduled club meetings.

To coordinate and arrange meeting places for club social events as ordered by the club.

To select assistants to aid in special tasks.

Article 10

The duties of the Executive Board shall be:

To act for the club in all matters ordered by the club.

To make recommendations regarding member expulsions.

To properly investigate & present to the club all business or important activity situations.

To have general control over all cub affairs.

Article 11

All executive offices shall be voted on during the month of October, taking office in January.  All officers shall hold office for one year unless re-elected for another term or until their successors are elected and qualified.  Only one family member may serve on the Executive Board per term.  Only active members in good standing for one year shall be eligible to hold office in the club.

Article 12

The regular meeting of the club shall be held monthly, but the President of the Executive Board may call a special meeting at any time by advance notice. 

Article 13

At least 25% of active members in good standing shall constitute a quorum for transaction of club business at a scheduled meeting.

Article 14

The constitution may be amended or added to, providing the proposed amendment is submitted in writing at a regular meeting.  It shall be advertised in the next monthly newsletter and voted on at the next meeting.  A two-thirds vote of active members present in good standing shall be required to pass an amendment.